How To Customise The Enrolment Form

Storypark Manage has a function giving services the ability to customise the enrolment form to suit their individual needs. This includes the ability to add additional questions in varying formats and hide other questions where required. These will then be presented to the parents in the enrolment form as well as on staff view, mobile apps and across the whole system.
This feature is only available under the scale and enterprise plans. For the rise plan, the enrolment form can only be customised at the organisation level. You cannot change it to be customised at the centre level.

We already have the enrolment forms configured with the most-used fields within the industry. The default enrolment form should be used as a template for building additional questions for a database.

Step 1: Click settings from the left-hand menu bar.

Step 2: Click on the customize enrolment form icon.

Step 3: You can further customise the enrolment form by clicking on the list icon, at the top right-hand corner of the table.
This will allow you to add any specific questions relative to your service's operations or policies.

Step 4: The main sections where additional questions or sections can be added are:

Questions regarding guardians or parents.

Questions regarding emergency contacts or nominees.

Questions regarding the child.

Questions regarding the priority of access guideline.

Questions regarding guardian consents.

Questions regarding kinder fee eligibility.

Questions regarding declarations (your enrolment terms).

Questions regarding office use.

Customise each section of the enrolment form by selecting your preferences:

Each field of the enrolment form offers several options:

Subsection: A subsection can be added under the guardian, nominee or child sections. If added, it will differentiate the whole section and will allow you to configure the section in an easy-to-read format.

Section note: A section note will allow you to add a note under the section to explain what information is collected and the purpose for which it is used.

Text input: A text field lets users enter and edit the text in around 50 to 80 characters.

Text area: The text area tag defines a multi-line text input control. A text area can hold an unlimited number of characters, and the text renders in a fixed-width font.

Numeric field: A numeric field is a data field that holds only numbers like phone numbers or numbers to be calculated.

Add checkbox: A checkbox, selection box, or tick box is a small interactive box that can be toggled by the user to indicate an affirmative or negative choice depending upon the question type.

Add multiple checkboxes: Using checkboxes is a good option when you want to give your visitors the option to choose several items from a group of choices. In that regard, the checkbox works opposite to a radio button, which only allows you to select one item from a group of choices.

Add dropdown: A dropdown box is a closed-ended field type where visitors can select only one answer from a menu of choices. This is ideal for presenting a long list of options without cluttering your form.

Add date: The date field lets people enter a date in a proper date format, or choose a date via a date picker calendar.

Add attachment field: An attachment field or file upload field is used to provide users with the ability to attach files to their form submissions such as photos, PDFs or other documents.

Add yes/no question: A yes/no question, formally known as a polar question or a general question, is a question where the expected answer is either "yes" or "no".

Add radio button: A radio button or option button is a graphical control element that allows the user to choose only one of a predefined set of mutually exclusive options.

Step 5: Understand the available options below for main form configurations.
Show: If the show option is enabled, it will display the question in the enrolment form.

Mandatory: If enabled, the question will be mandatory to complete while submitting the enrolment form.

Lock: The lock represents a field that cannot be adjusted or modified.

Step 6: When you have finished customising the enrolment form, scroll down to the bottom of the page and click 'save'.

We hope you find this article useful to customise the enrolment form to your organisation's need.

For more information, please browse through our support documents or alternatively contact our support team.
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